Transforming Healthcare Experience for the Western Region of Singapore

A strategic design approach to improving patient care across 3 hospitals and 6 polyclinics

The evolution of patient journey; future of healthcare will move into home and community.

I designed a unified patient experience framework with an integrated contact centre, streamlined care coordination, and digital touchpoints that connect patients seamlessly across all facilities and services.

Role

Role

Strategic Designer

Year

Year

2019

Industry

Industry

Healthcare

Challenge

A major healthcare merger left patients navigating fragmented care across 3 hospitals and 6 polyclinics. The decentralised contact centre was failing patients, with poor first call resolution and disconnected care coordination affecting patient outcomes.

Role

As a Strategic Designer, I lead ethnographic research and experience transformation across 9 healthcare facilities. I conducted deep patient and staff research, designed unified care journeys, and enabled organisational transformation toward human-centred healthcare.

  • Conducted comprehensive ethnographic research across specialty clinics, polyclinics, and contact centers. 

  • Used zero-based design methodology to reimagine patient experience without constraints, while developing quick-win initiatives and north-star concepts.

Impact

20%

Improvement in first call resolution, reducing patient frustration

25%

Increase in staff productivity through optimised workflows

20%

Reduction in call drop rate, improving care accessibility

A patient's personal calendar to keep track of her various appointments.

A patient zooming in on the medication details to get a clearer view.

Snapshot of challenges.

Ethnographic research summary.

Exemplars from various ecosystems.

High-level strategy to transform patient experience.

A series of concepts showcase.

Behind Closed Doors: Introducing Human-Centred Design to Healthcare

The Cultural Resistance - Introducing Human-Centred Design to Healthcare felt like teaching jazz to a classical orchestra. Healthcare organisations operate on precision, protocols, and patient safety—concepts that seem to conflict with design thinking's iterative, ambiguous approach. Unclear outputs and design ambiguity made stakeholders uncomfortable—they expected detailed specifications, not exploratory prototypes.

The Stakeholder Challenge - Multiple stakeholders with conflicting agendas made every decision complex. Clinical staff prioritised patient safety, administrators focused on efficiency, and executives needed merger success metrics. Meanwhile, healthcare red tape and privacy concerns created barriers to traditional UX research methods.

What I Did to Drive Change:

Daily Transparency Built Trust - I hosted daily debriefs, sharing insights, learnings, and patient stories from research. This constant communication transformed scepticism into curiosity as stakeholders saw the human impact behind operational challenges.

Visual Roadmaps Drove Alignment - I established early drafts of the experience roadmap with heavy visual emphasis. Journey maps and service blueprints made abstract concepts tangible, driving immediate reactions and stakeholder alignment.

Participation Created Advocates - Rather than presenting to stakeholders, I brought them into the HCD process. Clinical staff participated in patient interviews, administrators observed workflow mapping, and executives contributed to the ideation process. When people help create the solution, they become invested in its success.

The Result - Healthcare stakeholders transformed from design sceptics to HCD advocates, establishing their internal design team and applying human-centred methodology to future patient experience challenges.

Learning

Design is strategic when we know where we want to play to win. Design, commonly associated with being a tactical driver in terms of its visual appearance, can unlock strategic imperatives through its rigorous methodology. If I could do this again... I will seek more connected and unusual exemplars to challenge the teams' thinking and dramatically move the innovation needle.

Design is more impactful when it can effectively connect its efforts to business value. The ROI of design is the business language of design. It enables the buy-in of business stakeholders and leaders. Ultimately, design is not the only hero, like any other discipline. It's a team sport. If I could do this again... Investigate and connect more metrics that design could have contributed to and measured.

I'm ready, are you?

My passion is creating solutions that deliver results. If you're looking for a partner to help you achieve your goals, let's start the conversation.

Let's talk

© Gary Lim 2025

I'm ready, are you?

My passion is creating solutions that deliver results. If you're looking for a partner to help you achieve your goals, let's start the conversation.

Let's talk

© Gary Lim 2025

I'm ready, are you?

My passion is creating solutions that deliver results. If you're looking for a partner to help you achieve your goals, let's start the conversation.

Let's talk

© Gary Lim 2025